TERMS OF PERSONAL DATA PROCESSING BY MBE GROUP SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ
We want to protect your personal information and handle it in accordance with the appropriate provisions of the law, specifically the General Data Protection Regulation of 27 April 2016 (“GDPR”). We want to give you control over your personal data processed by us, as well as the right tools to execute your rights.
Information on how we process, protect, and share your personal data is outlined below. If you should have any additional questions concerning our use of your personal data, please write to us at: firstname.lastname@example.org.
How do we obtain your personal data?
We received your personal data because you decided to register an account and send us your resume or you applied for a specific job offered on our website. When registering an account on www.goldmanrecruitment.pl (“Website”), you must accept the terms and conditions, which you can read here.
Who is the administrator of your personal data?
The personal data provided in your resume and profile is processed by MBE group Spółka z ograniczoną odpowiedzialnością (a limited liability company) with its registered office in Kraków at ul. Kraszewskiego 10 suite 3, 30-110 Kraków. Its registration files are maintained by the Regional Court for Kraków-Śródmieście in Kraków, XI Commercial Division of the National Court Register, under the number KRS:0000306694 – this company will hereinafter be referred to as “Administrator” or “MBE Group”.
How do we process your personal data?
If you register your resume on our Website, we will process it as follows:
a) In order to provide electronic services in accordance with the agreement with the Administrator established by approving the Website’s Terms and Conditions, specifically: (i) maintaining the User’s account on the Website; (ii) registering the User’s resume in the resume database operated by MBE on the Website (iii) taking part in recruitment procedures on the Website; (iv) creating a professional profile and (v) providing access to recommended job offers which correspond to the professional profile of the User based on MBE selection criteria – the data will be processed on the grounds of the agreement established between the User and MBE in accordance with the Terms and Conditions of the Website,
b) In order to create your professional profile and facilitate the matching of job offers registered on our Website with your experience and competencies, providing you with the right job offer – the data will be processed on the grounds of the legitimate interest of the Administrator based on selection of the job offers right for you,
c) If you submit an application to a specific job opening, you automatically agree to the processing of your personal data for the purposes of recruitment by MBE group Spółka z ograniczoną odpowiedzialnością – in this case, the data will be processed on the grounds of your consent, which you can withdraw at any time by contacting us; keep in mind that we are legally permitted to process your data until the withdrawal of your consent,
d) In order to share your personal data, including your professional profile created on the Website, with potential employers or recruiting entities whose job offers match the User’s professional competencies and experience – in this case, the data will be processed on the grounds of the legitimate interest of MBE based on the identification and matching of profiles of candidates registering their resumes on the Website with the job offers of MBE,
e) In order to periodically remind you to update your data on the Website – in this case, the data will be processed on the grounds of the legitimate interest of the Administrator for conducting recruitment based on the current data of Website Users,
f) For internal statistical purposes of the Administrator – in this case, the data will be processed on the grounds of the legitimate interest of the Administrator and the statistical data produced from the processing of your data for this purpose will not be shared with other entities,
g) If you should provide separate consent to receive offers associated with the services provided by the Administrator, including newsletters, to the provided e-mail address – in this case, the data will be processed on the grounds of your consent, which you can withdraw at any time by contacting us; keep in mind that we are legally permitted to process your data until the withdrawal of your consent,
h) For purposes of archiving the conducted recruitment, MBE’s confirming the performance of its responsibilities resulting from the personal data protection provisions, and pursuing claims or defending claims potentially filed against MBE – in this case, the data will be processed on the grounds of the legitimate interest of MBE based on the protection of rights, confirmation of performed responsibilities, and collection of the due remuneration from the Administrator’s clients.
We want to make the processing of your personal data as transparent as possible. If you should have any questions concerning our processing procedures or the conditions of our services, do not hesitate to contact us.
We process your personal data only for the intended purposes and will not process them for any other purposes without your separate and conscious consent.
We process your personal data in accordance with the law and ensure that it is correct and up to date. Every now and again, we will remind you of the need to update your data through your profile or in a message sent to your e-mail address.
Is providing personal data mandatory?
You decide which data to entrust to MBE when you register an account on the Website or apply to a specific job opening. However, if you decide to register an account on the Website, you must enter the data required for MBE to perform the Services specified in the Terms and Conditions and carry out the recruitment procedures on the Website. If you do not enter the data marked as mandatory, you will not be able to register an account on the Website or apply to a chosen job offer.
Who will have access to your personal data?
Besides potential employers, your personal data will also be shared with entities operating at our commission (e.g. entities providing hosting services for the Administrator), i.e., processing entities. The data will be shared based on a data entrustment agreement, which will specify the objective, range, and time for the processing of your data.
Will we share your personal data outside of the European Union?
We will not share your personal information with third countries, i.e., countries outside of the European Economic Zone, unless the potential employer or entity recruiting on behalf of such an employer (e.g. another company in the enterprise group of the potential employer) is located outside of the European Union. In such cases, MBE may share your data with countries outside of the European Union and shall enter an agreement with the entity corresponding to the standard security clauses adopted by the European Commission or the Polish authority, in instances where the European Commission has not released a decision establishing the proper level of security for the country.
How long will we be processing your personal data?
If you register your resume on our Website, we will be processing your personal data as follows:
a) If you register an Account on the Website, MBE shall process your data through successive recruitment procedures until your consent is withdrawn (by deleting your profile from the Website) or for the period of 5 years counted from the last update of data on the Website,
b) After deleting your account from the Website, MBE is authorised to process your personal data for purposes of archiving, collecting statistics, MBE’s confirming performance of its responsibilities, and pursuing claims or defending claims potentially filed against MBE throughout the time of claim limitation pursuant to provisions. This time is limited to the maximum of 10 years,
c) If you should provide consent to participation in a given recruitment process, we will remove your data following its end.
How do we secure your data?
We use numerous IT and physical security measures to minimise the risk of data leaks, destruction, or disintegration, including a firewall system, anti-virus software, and internal data access and processing procedures, but you must remember that using the internet always carries the risk of certain security incidents. However, we guarantee that we are doing everything in our power to reduce this risk as much as possible.
What rights do you have concerning our processing of your personal data?
Pursuant to GDPR, you have numerous rights associated with the personal data provided to us, including the following:
a) The right to be informed on how your personal data is being processed – if you should have any questions concerning whether and how we are processing your data, you can e-mail us at: email@example.com,
b) The right to access and update your data – you always have access to the provided personal data on your profile created in accordance with the Website’s Terms and Conditions. You can edit and update the provided data at any time,
c) The right to erasure – if you would like us to stop processing your data as part of ongoing or future recruitment procedures, please notify us or delete your account on our Website. In this case, we will withdraw your application from the ongoing recruitment procedure and inform potential employers who were granted access to your data of your request,
d) Pursuant to the provisions of GDPR, you also have the following rights:
– The right to restrict processing of your data,
– The right to object to the processing of your data,
– The right to data portability if the processing procedure is based on an agreement or your consent.
How long will your rights take to execute?
We always try to process your requests and respond to your questions concerning your data as quickly as possible. You should receive a response within 30 days of submitting your request. If we should be unable to meet this deadline due to circumstances beyond our control, we will inform you of this fact and the reason for the delay. If we should have any doubts as to whether it is really you who is submitting the specific request, we may ask a few additional questions in order to verify your identity.
If you have any questions concerning our processing of your personal data or want to execute a specific right in accordance with GDPR, please use the contact form. You can also directly contact our consultant in charge of the recruitment procedure you are taking part in.
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